CLEAR GUIDELINES FOR A SMOOTH EVENT

Blomgren Ranch works closely with a wide range of professional vendors to help bring each event to life. These guidelines are designed to ensure a safe, organized, and seamless experience for vendors, hosts, and guests alike.

We appreciate our vendor partners and value collaboration, clear communication, and preparation as key elements of a successful event.

PROOF OF INSURANCE REQUIREMENTS

All vendors working at Blomgren Ranch are required to provide proof of insurance prior to the event. Insurance documentation helps protect all parties involved and ensures compliance with venue policies.

  • All vendors must carry the following coverage:

    • General Liability Insurance with $1,000,000 of coverage

    • Auto Liability Insurance with $1,000,000 of coverage (if applicable)

    • Workers Compensation Insurance with $1,000,000 of coverage (if you have payroll employees)

  • If your company hires workers for the day (sub-contractors or 1099 workers), those workers need to carry their own individual general liability insurance coverage under your guideline.

  • Blomgren Ranch must be listed as additionally insured with the following business information:

    • Blomgren Family Trust
      Blomgren Ranch LLC
      15142 Sierra Hwy
      Santa Clarita, CA 91390

  • Vendors must include a Waiver of Subrogation in the COI they provide

  • Proof of insurance must be submitted before the event date

  • Vendors must also provide the following information before the event date:

    • Number of people who will be joining the event (additional leads, assistants, laborers, etc.)

    • Arrival and departure times

    • Scope of work

  • Vendors without approved insurance documentation may not be permitted to operate on-site

VENDOR INFORMATION

To support smooth coordination, all vendors must be listed with the venue in advance. Advance registration allows our team to plan arrivals, setup timing, and site access appropriately.

  • Clients are responsible for providing a complete vendor list with contact information

  • Vendor lists are reviewed prior to the event

  • Vendors not listed in advance may be subject to a day-of processing fee

ARRIVAL + SETUP TIMING

Vendor arrival and setup times are coordinated to ensure efficient use of the property and minimal disruption to the event flow.

  • Arrival and setup times must be approved in advance

  • Vendors may only access the property during their assigned time window

  • Early arrivals without approval may be asked to wait off-site

Specific timing details will be reviewed during the final walk-through appointment and confirmed two weeks prior to the event.

LOAD-IN + SETUP + BREAKDOWN

Blomgren Ranch is committed to maintaining the beauty and safety of the property.

  • Vendors must use designated load-in and setup areas

  • All setup/breakdowns must be completed within approved scheduled times:

    • We will confirm your load-in and load-out times with each vendor

    • Standard load-in time is 10:00am

    • Standard loud-out time is one (1) hour after the event ends

  • Vendors are responsible for the removal of all equipment, décor, and materials on the day of the event.

  • Any damage to the property caused by vendor equipment or activities is the responsibility of the vendor.

WORKING WITHIN THE VENUE

To ensure a positive experience for all:

  • Vendors must follow all venue guidelines and staff direction

  • Staking or alterations to the property require prior approval

  • No open flames

  • Noise levels must comply with venue and local regulations - .85 decibels with minimal bass

  • Vendors are expected to maintain a professional appearance and conduct

These policies help protect the venue while ensuring a smooth experience for hosts and guests.

EXCLUSIVE VENUE SERVICES

Please note that certain services are exclusively provided by Blomgren Ranch and may not be supplied by outside vendors. These include:

  • Valet parking services

  • Event tenting

This ensures proper installation, safety, and coordination with the venue infrastructure.

A COLLABORATIVE APPROACH

Blomgren Ranch values strong partnerships with professional vendors. Our team is available to answer questions, coordinate logistics, and support vendors in delivering a successful event experience.

Clear communication and preparation allow everyone involved to focus on what matters most — creating an unforgettable celebration.

QUESTIONS + DOCUMENTS

If you have questions regarding vendor requirements or need to submit insurance documentation, please contact our team in advance of the event.

CONTACT US